Deliver a successful session
When our Conference Manager Stef is booking an event, everything is considered in meticulous detail to ensure your event is a success.
Emails flying back and forth. Completed booking forms checked and re-checked. Last minute phone calls confirming final numbers, tweaking technology needs, and registering essential dietary requirements.
However, after all the advance planning and support Stef provides the final responsibility for delivering a successful session lies with you and your presenters.
After all the hard work and planning, these three basics are essential for a productive, memorable and successful event.
1. Be heard
If your audience can’t hear you, you will quickly lose their attention. People will give up trying to listen, get bored, and miss all the valuable information you’ve painstakingly prepared if they can’t hear what you’re saying.
Ask at the start of your session if everyone can hear you.
Speak clearly throughout your presentation, face your audience not a screen, and project your voice to make it easy for everyone to absorb what you have to say.
2. Be awake
Help your audience stay alert. Don’t let people flag with tiredness.
Keep people fed, watered and rested if you want them to last the course.
Schedule in regular refreshment breaks for toilet trips, fresh air, moving around and those all important teas and coffees to recharge your audience and keep everyone fresh, motivated and attentive throughout the day.
3. Be comfortable
Make your audience comfortable and get the temperature right. People can’t concentrate if they’re sweating or shivering whilst overheating or freezing.
Ask if everyone is happy with the room temperature, check it’s not too hot or cold. Offer to open windows and turn on or off heating.
Although it could be tricky to get the temperature spot on for everyone, you should find a happy median to suit most and keep your audience happy and comfortable so you have their full attention throughout the day.